2020 U-18 Championships

February 20th, 2020 - February 20th, 2020

Volunteer Application Form

Benefits and Conditions of Volunteering


CONDITIONS OF VOLUNTEERING

By applying to become a volunteer for this Curling Canada Event, you acknowledge and agree with the following:

  • As a volunteer for the U18 Canadian Curling Championships you will be in a position of trust with youth and/or young (vulnerable) persons. Curling Canada policy requires that all volunteers at any Curling Canada junior sanctioned events obtain a Police Record Check prior to volunteering at Curling Canada events. Police record checks issued within the last 2 years are acceptable. The cost for the Police Record Check is $28.00.
  • Depending on response, not all applicants may be required.
  • A minimum contribution of 15 - 20 hours volunteer service will be required for the event (flexibility can be arranged if necessary). 
  • Volunteers while on duty are required to wear official event clothing. You will be required to pay $50 for your volunteer jacket. This fee also contributes to the volunteer reward package detailed under “Benefits of Volunteering” listed below. This fee will be collected when you register. At the same time submit a photograph for your accreditation.
  • You can pay the $50 by going to the office at the Idylwylde and use your credit card, or send a cheque made out to the Idylwylde Golf & Country Club and identify that it is for the U18 curling event
  • Authorization for photographs to be taken and used by Curling Canada.
  • Photo identification is required for accreditation, please submit an electronic photo for accreditation (similar to a passport photo headshot – yes you can smile!)
  • We will use email to communicate with volunteers. Please provide your email address when applying. Adjust your privacy settings on your email account to allow the receipt of emails from us  [email protected]

 

WHAT ARE THE BENEFITS OF VOLUNTEERING?

  • An official event-specific volunteer jacket.
  • Specialized training for timing and statisticians.
  • Access to games when off duty and if seating permits.
  • Invitation to the volunteer appreciation party.

Please drop off completed forms to:

Idylwylde Golf & Country Club 
Attn: Liz Hurly, Volunteer Coordinator
400 Walford Rd. Sudbury, ON P3E 2G9


Or send via email to  [email protected]

Volunteer Area Descriptions

Volunteer Vice Chairs: Liz Hurly, Mary Yackman

As this is a U-18 event, all volunteers that come into contact with underaged players and juniors will be required to abstain from alcohol while on duty. Please remove event jackets and accreditation after shifts to signal “off-duty” if “enjoying the lounge”.

Facility: Statisticians, Timers, On-Ice Scoreboard

To volunteer in these areas, a combination of curling experience and more than a basic knowledge of the rules of the game are required. These positions will be supervised by senior Volunteers and Canadian Curling Officials and pre-event training is required. There are three positions available – Scoreboard, stats and timers. Please indicate your preference and your skill and experience level.

On-Ice Scoreboard: Your role will be at ice level, assisting the Officials with the hanging of the scores after the ends are complete. You will be seated on one of the sheets of ice beside the scoreboards and you should know the rules and scoring.

Statisticians: Your role will be to observe a specific game, using a computer and entering data. A knowledge of curling strategy and the ability to focus and concentrate on one game for the length of the game is a requirement. Training will be provided and the opportunity to work with the program in advance of the championship will be available.

Timers: Your role will be to observe a specific game, using a computer-run game timing software or Curling Canada Timeclocks. Knowledge of the rules of timing is a requirement. You will be provided information regarding the use via a tutorial prior to the championship. The ability to focus and concentrate for the length of the game is a requirement. You will have a supervisor within arm’s reach the full time you are on duty.

In summary, On-Ice Scoreboards, Statisticians and Timers should have the following:

1. Have a thorough knowledge of the rules that apply to timing, play and scoring

2. Understand the general rules of curling and the way the game is played.

3. Have the ability to concentrate throughout the duration of the allocated game.

4. Follow the code of behavior for these positions.

5. Be a good team player and be available to work sufficient shifts in the competition.

Facility: Construction & Signage

Assist with facility set up of scoreboards, electronic time clocks, buntings, carpet install prior to event. Assist with tear down and repacking of scoreboards, electronic time clocks, buntings, carpet, etc., post event.  

Facility: Security & Accreditation

Responsible for guarding various access points during the event at each venue. Coordinate with the Volunteer committee to get a list of which volunteers, VIPs and individuals are allowed in which area of the venues. Ensure that Athlete/Coach areas are blocked off to the public and secure. Responsible for traffic flow of spectators, volunteers and athletes. Designate parking areas for athletes, Curling Canada personnel and VIPs.

Facility: Ice Maintenance

Assist Chief and Assistant Ice Technician with install of ice surface in Arena prior to the event and then with maintenance during the event in both the Curling Club and Arena. Help to prepare rocks by changing handles and sanding. Ensure there is proper power supply in each venue for equipment. Assist with post event teardown.

Hosting: Players Services/Lounges

Manage and stock control in selected lounges/areas for players. Organize the Players Welcome Party – which will be hosted at the Idylwylde. Make sure there are snacks and water in the change rooms (if no lounge). Responsible for organizing the Victory Party which is held after the finals at the Idylwylde.

Hosting: Information Desk/Ambassadors

Act as Ambassadors to direct and solve inquiries from public, fans, media and players. Provide assistance to teams upon arriving for the event including explanation of local restaurants, tourist attractions, etc. Put together welcome packages for teams to be given out at check in at either arena or hotel. Manage the leader boards that will be at the hotel at in both venues.

Hosting: Ticket Sales

Handle cash for ticket sales and prepaid passes. Prepare online ticket orders. Organize reserved seats for Curling Canada personnel, media, VIPs and any special requests if needed. Ticket checkers at entry points to ensure accreditation is displayed or proper tickets (event passes, correct day tickets, correct draw ticket) presented for entry to spectator areas and lounges.

Hosting: Medical Services

Create information sheets with medical services contract information to provide to the participating teams. These contacts much be available to take in one of our athletes at a moment’s notice. These sheets will be at the Information Desks and included in Players Welcome Package.

School Groups

Meet school groups as they arrive for the game and assist/support where needed to ensure a positive experience throughout the game.

Volunteers: Recruitment

Assist in various recruitment nights and events throughout the season at various curling clubs in the Sudbury area. Work with Volunteer Vice-Chairs on volunteer database and creating a volunteer schedule. Help to fill vacant positions throughout the event. Host volunteer sign up during event – each volunteer should sign in before each shift.

Volunteers: Ceremonies

Opening Ceremony – will take place at Science North Cavern.  Assist with planning and set up for this event including decoration, group photo and dignitary speeches. Be available as host volunteer to direct traffic prior to the ceremony.

Pre-Game Ceremonies – held at Countryside Arena prior to each game.  Volunteer to be the master of ceremonies, carry team or provincial flags, or sing the national anthem!

Closing Ceremony –Organize the flag bearers, dignitaries and awards presentation for this event which will be held immediately following the final game at the Countryside Arena.

Volunteers: Social Functions and Recognition

Responsible for the stock and control of the volunteer’s lounge. Organize the Coach Appreciation Party which will take place during the Victory Party for the athletes at the Idylwylde. Organize the Volunteer Appreciation Party which will be held after the event at the Idylwylde. Assist other committees in decorating for various social events throughout the competition.

50/50/Raffle sales

Sell 50/50 tickets or raffle tickets. Sell tickets in lobby and in stands every draw. Assist with tabulation and winning selection during last draw of the day. Verification of winning ticket, release of winnings, posting of unclaimed numbers for verification by later shifts. Teams of two volunteers are most successful.

Marketing: Program

Responsible for selling the event program at each venue.

Marketing: Ticket Sales

Handle cash for ticket sales and prepaid passes. Ticket checkers at entry points to ensure accreditation is displayed or proper tickets (event passes, correct day tickets, correct draw ticket) presented for entry to spectator areas and lounges.

Unassigned/Floater Volunteer

Be available for unspecified jobs as needed prior to the event and during the event.  This volunteer must be able to “go with the flow” and problem solve, have the ability to learn quickly and be versatile.

 

Contact Information

First/Last Name:
Email Address:
Re-Enter Email Address:
Primary/Home Phone:
Secondary/Cell Phone:
Street Address:
Date of Birth:
Emergency Contact:
Phone:

Additional Information

Member of Curling Club:
Police Check Verified:
Time of Day:
Type of Day:
Preferred Volunteer Areas:




Uniform Sizing:
Volunteer Experience:
Medical Restrictions:
Photo (headshot):